Objectives and Purpose of the Job:
To prepare and process purchase orders relating to the procurement of finished goods, raw & packaging materials, mechanical equipment and spares or other supplies deemed important to the achievement of the business objectives and expectations. The incumbent will also correspond with suppliers for quotations and perform buying duties and customer service activities as required.
Main Duties and Responsibilities:
- Process purchase requisitions obtained from local and international approved suppliers for finished goods, raw materials and packaging materials, including stationery, labels, machines and spare parts.
- Monitor and track the progress of all purchase orders and provide support to the customs department.
- Review trend reports, generate and prepare monthly reports for planning meetings to support local and international suppliers as required.
- Ensure efficient and effective coordination with customs department and regulation.
- Liaise with customs department on a regular basis to ensure prompt preparation of clearance documents.
- Cost or pre-cost all goods as required and provide costing sheets for approval.
- Evaluate quotations from suppliers to ensure that items as per specification are received, ensuring the best prices, credit terms and optimum quality within the shortest possible time.
- Compile purchase requisitions and attach the quotes and sourcing sheets, for approval by Procurement Manager.
- Prepare and submit purchase orders for approval.
- Ensure that import licenses/permits for materials where applicable, are in place before items are ordered/delivered.
- Act as liaison between profit centres and suppliers to ensure seamless communication.
- Follow up with suppliers to ensure that orders are shipped on time.
- Upon arrival, follow up with the Customs Broker for prompt clearance and delivery of shipments to the Plant.
- Assist in sourcing additional suppliers for items across the Group as a cost saving initiative.
- Assist the Procurement Manager in day-to-day functions.
- Dispatch purchase orders to suppliers by the 10th working day of each month.
- May be assigned development and or multiskilling opportunities across the Seprod Group of Companies.
- Any other related duty specified by management.
Technical/Management: Experience and Qualifications:
- Bachelor’s Degree in Business Administration, Marketing and Sales or equivalent and one (1) year working experience in related field.
- or
- Associate Degree in Business Administration, Marketing and Sales and related level three (3) TVET certification in addition to two (2) years’ working experience in a related field.
Abilities; Skills; Experience; Aptitude and Judgement:
- Strong mathematical, analytical and negotiation skills
- Good customer service and communication skills
- Excellent organizational skills and ability to multi-task
- Detail oriented
- Ability to use computers and relevant applications
- Commitment to excellence
Other Personal or General Characteristics:
- Good interpersonal skills
- High level of Integrity
